Accounts Payable Manager

As an Accounts Payable Manager you are responsible for oversight of the accounts payable department including supervising, training, and mentoring accounts payable specialists, handling payment inquiries and billing issues when escalation is needed, reconciliations of month-end accounts payable sub-ledger, and other applicable GL codes. You’ll also work with AP specialists to review credit memos, provide guidance for entry and application and advisement to vendors, as well as manage AP specialists training and employee development.

Responsibilities

Accounts Payable Management:

  • Responsible for oversight of the accounts payable department including supervising, training, and mentoring accounts payable specialist
  • Manage AP inbox and delegation of invoices
  • Prepare AP pre-payment reports, process payments, and complete disbursement reports
  • Compares open AP to what has been paid by customers to prepare the AP run for approval
  • Manually upload AP payments into Union bank
  • Reviews subsequent transactions for rejections.
  • Review coding of invoices
  • Reviews AP pending approvals to push them through the process as well as to spot AP that would necessitate accruals.
  • Develop payments forecasting to help determine cash flow requirements
  • Handle payment inquiries and billing issues when escalation is needed
  • Reconciliations of month-end accounts payable sub-ledger and other applicable GL codes
  • Work with AP specialist to review credit memos, guidance for entry and application, and advisement to the vendor
  • Manage AP specialists to train and help develop employee
  •  Answer questions and be a resource for AP specialists.
  • Oversee vendor statement reconciliations and maintain an accurate and current vendor account
  • Maintain vendor master files in NetSuite in regards to W9 accuracy & vendor payment methods
  • Prepare and process annual 1099 & 1096 Tax filings
  • Develop written processes and guidelines in line with management objectives
  • Enters complex bills

Treasury:

  • Verify verbally all banking details for ACH & wires received from the vendor
  • Set up bank templates for ACH & wires for domestic and international vendors
  • Upload positive pay reports weekly for checks
  • Stamp paper checks on behalf of the CEO before mailing them out to vendors

Qualifications

  • Bachelor & degree in accounting or finance required
  • 6+ years of accounts payable experience
  • Has working experience in US Tax law, US GAAP, W9, and 1099 & 1096
  • Strong management skills
  • Must be able to manage many complex tasks simultaneously
  • Excellent attention to detail, good analytical skills, good problem-solving skills, must be self-driven
  • Excellent oral and written communication and people skills working with all levels of the organization
  • Adaptability, flexibility, and ability to deal with ambiguity and constant change
  • Use time management techniques to plan and execute complex tasks
  • Practice effective listening and communication skills
  • Consistently work on self-development
  • Proficiency in Microsoft Office Suite, particularly with Excel
  • NetSuite experience is Required
  • Experience working with multiple currencies and/or multi-national entities is preferred

If you’re ready to grow your career in an energetic, customer-focused environment. Waterfield Tech may be looking for you!

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